Login

Email:	*Required
Password:	*Required

If you have not registered before CLICK HERE to register.

{1}

##LOC[OK]##

{1}

##LOC[OK]## ##LOC[Cancel]##

{1}

##LOC[OK]## ##LOC[Cancel]##

Submit Invoices Buyers and suppliers can transact... more	Early Settlement Request early settlement date... more	Process Payments Select payments to process by... more

Discount Terms Configure overall and specific terms... more	Connections Manage business connections by... more	Fee Setup (Funders) Specify fee structure based on... more

Email and SMS

Receive email and SMS notifications... more

Setup Users

Create login profiles and manage access... more

Submit Invoices

Once connected, buyers and suppliers can transact. This requires a supplier to populate invoice detail on the portal, either via e-invoicing or manually.

If manual, select the Submit Invoice tab (under Invoices in the main toolbar):

Select the buyer against whom the invoice is drawn (from the dropdown box)
Upload the invoice from your ERP system to the portal using the upload button provided
Enter the required fields as follows:
- Invoice number
- Invoice date
- Invoice amount
- Discount terms – use the dropdown box to select the default terms for that buyer to populate the balance of the fields automatically, or enter manual terms if different
Select Submit Invoice button at the bottom of the screen

You will receive a confirmation pop-up informing you that a notification (via SMS and email) has been sent to the buyer to alert them to the pending transaction.

Request Early Settlement

Once the buyer has processed your invoice and confirmed receipt of goods as ordered, the buyer should approve the invoice for payment in which case you, the supplier, will receive notification (via SMS and email) of this. The Home page on the SCF portal will highlight any outstanding activity that requires your attention.

If you have selected to Automate the Request Early Settlement process (under Discount Terms) then you can ignore the rest of this step as everything will be automatically managed for you by the portal.

Select the relevant invoice and you will be taken to the Invoices screen where you will be able to request early settlement of the invoice by selecting a date on the discount window calendar. Note that if you toggle between different dates the discount recalculates according to the discount days remaining on that invoice due to the discount being calculated on a dynamic basis – the further into the discount window, the less the discount.

Use the Messages facility on the portal to communicate with trading partners eg. to reconcile transactions or re-negotiate terms. These discussions are logged and archived in perpetuity.

Select the Request Payment button at the bottom of the screen and accept the undertaking* in the pop-up that follows. A notification (via SMS and email) goes to the buyer alerting them to your request. The buyer will either pay you on the selected date or it will facilitate payment by a funding institution of its choice.

*In the event that the buyer uses a funding institution to settle on its behalf, your acceptance of the undertaking ensures that ownership of the invoice passes to the funder once settled, an essential aspect without which the funder would decline to fund. No transaction will proceed without this.

Note that early settlement can only be requested against invoices with

Approved for Payment

status.

Process Payments

Select the Payments tab from the main toolbar and then Process Payments to view any Outbound payments that need to be released – these will reflect as “not paid” in the status column on the right of the screen with a blank tick box next to each.

Select the tick box of every payment requiring release and note that Total Payments Selected for Processing underneath the sub-menu shows this cumulative value. Here it is important to ensure that the Trading Wallet balance is sufficient to cover the payments being made. If not, it is necessary to increase the trading wallet balance as failure to do this will generate a pop-up warning to do so and no payments release can take place until this is done.

Upon selecting the Process Payments button a pop-up will require the user to enter the unique PIN code issued to the selected mobile number specified when opening the trading wallet. Once this PIN is entered the selected payments are automatically released.

Select the Excel icon in the top right corner of the Outbound payments screen to download a detailed schedule of the payments made. A daily reconciliation report from the payments platform provider is emailed to the persons selected to receive these the following morning.

Discount Terms Setup

Select Discount Terms from the My Profile dropdown and add buyers as required or intended by completing the required fields for each:

Name of company
Due days (agreed invoice settlement term)
Discount days (the period during which a discount is available for early settlement)
Total discount (%) on offer for early settlement
Automate Early Settlement

Note that these parameters are automatically set as the default when submitting invoices on the portal.

Connections

Select Invitations from the main toolbar and “Add new record” (companies only) as required or intended by completing the required fields for each:

Name (senior person in the company)
Surname
Company name in full
Company Reg Number
Email address of the individual above
Invite as: either buyer, supplier or funder from the dropdown menu

Select the green tick to issue an invitation to the email address that contains a unique invitation code and explains the concept and benefits of participation on the portal. Upon login to the portal the invitee simply enters the invitation code into the required field and is presented with the Profile screen, pre-populated with the detail already provided in the invitation, to complete the registration process.

Once the invited party has fully registered on the portal they will appear as “connected” on the Connections screen in the role in which they were invited.

Fee Setup

Select Connections from the main toolbar to view the sub-menu. The setup for buyers is different to suppliers.

Buyers – select the Buyers tab to view all connected buyers. In the right hand column you will see two buttons, Messages and directly below, Settings. The settings button will only appear once you are fully connected to one another.

Select Settings to access the Buyer Settings screen and complete the fields as follows based on the agreed charge structure between you. Use the messaging facility to negotiate this as it is logged and archived for record:

Credit Limit – based on the limit you are prepared to be exposed to at any given time
Insured Limit – as issued by the Credit Insurer, if cover is taken/available.
Note that you have two charge options, either
Margin above Prime – set the slider to the rate above Prime that you have agreed with the buyer.
Fixed Fee % – this fee is based on the value of the transaction you select from the dropdown box eg. payment amount, invoice amount (most common) or funder participation amount
Fixed Fee (amount) – if you choose a flat fee for eg. R500-00 per transaction

Contact

B'yond SCF

if you require additional support in setting these parameters.

Receive email and SMS messages

Email addresses and mobile phone numbers are used as contact points for generating messages relating to activity on the portal at various stages. This is necessary to ensure that transactions do not lie dormant without being attended to.

Administrators should consider the impact this may have on users but also ensure that adequate coverage across the business is achieved to ensure successful transaction processing.

Setup Users

Administrators enjoy full functionality rights on the portal. The role of an administrator is to assign passwords and roles to individual members within a company with authority levels and security in mind – one doesn’t want a data clerk enabled to approve invoices for payment or release payments, for example.

It is therefore of critical importance that administrators assign roles and responsibilities with this in mind. Passwords should not be shared under any circumstances and critical aspects of the portal functionality should be assigned to authorised business users alone.

Login

Submit Invoices

Early Settlement

Process Payments

Discount Terms

Connections

Fee Setup (Funders)

Email and SMS

Setup Users